Third-party events are implemented by outside organizations for the benefit of Feeding Westchester. The sponsoring organization must be respected in the community and one whose reputation will enhance Feeding Westchester’s public image.

To protect both the donating parties and Feeding Westchester, the following guidelines must be followed. We ask that our prospective donors read and understand these guidelines, prior to registering your promotion. Please submit your application by completing the form below.

1. The sponsoring organization is responsible for all sales, marketing, promotion, and planning of the event.
2. Staff and/or volunteers presence at an event is never guaranteed and is determined on a case by case basis and is usually related to revenue and exposure levels.
3. Feeding Westchester will NOT supply any funding to finance a third-party event/promotion and will not be responsible for any debts incurred.
4. Feeding Westchester reserves the right to deny any application for an event/promotion that does not complement the mission of, or project a positive image of Feeding Westchester.
5. Hazardous events will not be considered.
6. If only a portion of the proceeds will go directly to Feeding Westchester, the sponsorship organization must clearly disclose to purchasers, participants, etc. the approximate amount of dollars and/or percent of the proceeds that will go to Feeding Westchester.
7. All publicity and/or promotional materials released to the mass media referencing Feeding Westchester’s involvement require advance approval from Feeding Westchester.
8. Feeding Westchester does not share or sell its internal list of donors or supporters, nor do we solicit these contacts specifically for third-party promotions (including ticket sales, etc.).
9. All checks from participants of third party events/promotions must be made out to Feeding Westchester in order to qualify as charitable contributions. Use of Feeding Westchester’s tax identification number also requires Feeding Westchester’s prior approval.
10. Sponsoring organization must tender the percentage of net proceeds from the event to Feeding Westchester within thirty (30) days of the event.
11. Feeding Westchester reserves the right to decide whether the event will be placed on Feeding Westchester’s website or included in other Feeding Westchester communications.
12. The sponsoring organization agrees to indemnify, refund and hold Feeding Westchester harmless against and in respect of any and all claims, demands, losses, costs, expenses, obligations, liabilities, damages, recoveries and deficiencies, including interests, penalties, and reasonable attorney fees that shall be incurred or suffered by Feeding Westchester which arise, result from or related to the event/promotion, the sponsoring organization’s performance of its agreement as specified in these guidelines and the Third Party application form.
13. Sponsoring organizations who donate food to Feeding Westchester will receive an in-kind contribution statement with the number of pounds collected/donated. Financial receipts with tax language and estimated values will not be provided for food donations.
14. Sponsoring organizations that collect financial contributions to purchase food for Feeding Westchester will receive an in-kind contribution statement with the number of pounds collected/donated. Financial receipts with tax language and estimated values will not be provided to individual donors.
15. At the completion of the event/promotion, all checks should be made payable to Feeding Westchester and mailed to:

    Feeding Westchester
    Attn: Development/Events
    200 Clearbrook Road
    Elmsford, NY 10523

    *Please note the name and date of your event/promotion in the memo or in an accompanying letter.

Submission process: Please allow 2-3 days for review. Once your application has been reviewed, you will be contacted via email. If you have questions, please contact:

Elisabeth Vieselmeyer

Senior Director, Corporate, Foundation, and Community

evieselmeyer@feedingwestchester.org